Booking Conditions

We ask you to read through these conditions carefully before confirming your wedding.

Booking:
To secure your wedding offer, you must return a completed confirmation form along with a £350 non refundable booking fee to Romantic Rhodes Limited within one month from the date of the offer. The person signing the confirmation form will be treated as doing so on behalf of and with consent of all other persons of the booking being made. That person will be responsible to Romantic Rhodes for full payment of the price (including any cancellation or change charges) of that wedding booking. Romantic Rhodes Limited will send all documentation and other information regarding the wedding to that person. If you are under 18 on the day of departure you must write to us with a parent or guardian;s consent at the time of making the booking.
This agreement will be governed under the UK law and any disputes will be by the UK courts.
We do, reserve the right to refuse your booking, in which case we will return your money less any expenses incurred on your behalf.

Confirmation:
Our contract with you takes effect once you confirm your wedding and deposit is received and funds cleared. We then accept your booking and set aside your chosen date and venue. We then send you a confirmation of your booking showing the wedding details you have booked and the total price payable.

Please check this carefully to ensure it reflects what you intended to book.
Our responsibility is to provide you with the wedding we have confirmed to you; however local requests take precedence over any other booking. In the unlikely event when and if this happens the registrar will offer another time and date closest to the requested day normally the day before or after. Romantic Rhodes Limited can not be held responsible should this happen.

Our Responsibility:
When Romantic Rhodes Limited accepts your booking every effort will be made to ensure that you have the wedding you booked and agreed payment on prior to departure. Once in Lindos our local co-ordinator will re-confirm these arrangements with you. Romantic Rhodes will keep you informed of any changes that may affect your wedding as soon as they know. Please note Romantic Rhodes can not be held responsible for any services booked direct with local suppliers by the wedding couple. Should the need for Romantic Rhodes to get involved after they have been booked there will be a charge.

Your Responsibility:
Romantic Rhodes will advise you of what legal documentation you must get – when/how. It is your responsibility to make sure that this is done correctly and on time.

Price:
Your non refundable booking fee is our one off administration fee for handling your wedding arrangements. Our prices are quoted in Euros and are subject to change.

Payment:
A non refundable booking fee of £350 is required and must be paid when confirming your choice, with the balance and any agreed extras paid by Bank transfer to our Greek bank account 6 weeks prior to departure.
If you fail to make payment by the times requested, we reserve the right to cancel your wedding and any deposits and costs must be met.
All agreed extras arranged locally must either be paid for at the time of booking with the exception of beverages consumed on the day/night. These will need to be paid in full either on the night direct to the venue or two days after your wedding day to our local co-ordinator in Lindos. Before you leave the resort a full breakdown and receipt of all monies received will be supplied to you.

If You Cancel:
If you cancel your wedding any time after we have accepted the booking, then a charge to compensate Romantic Rhodes Limited for the expenses incurred by the result of your cancellation will be made. If you wish to cancel the entire wedding or any of the booked details, you must send Romantic Rhodes Limited written instructions to the UK address, signed by the main person who made the booking. Cancellation takes effect the day we receive your written instructions. If you fail to make payments to us in accordance with our payment terms, Romantic Rhodes Limited will treat this as a cancellation, unless otherwise informed. If you have to cancel for any reason you should be covered by your own insurance policy. Cancellation charges are calculated in the table below:


Time before departure when Cancellation instruction is received by us Cancellation charge is percentage of the total booking
More than 42 days 25%
29 - 41 days 75%
15 - 28 days 85%
1 - 14 days 100%



Travel and Accommodation:
Romantic Rhodes Limited can not be held responsible for any delays or changes to your flights and accommodation or loss of baggage in transit. These issues must be taken up with your tour operator or air carrier direct. We do advise that you have valid wedding and travel insurance before you depart the UK




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